General Responsibilities
The Facilities Coordinator supports multiple departments by coordinating vendor communication, facility maintenance needs, and freight/logistics inquiries. This role is ideal for someone highly organized, tech savvy, and comfortable juggling tasks that impact several teams and locations. The position is mostly remote with occasional onsite support.
Primary Duties
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Contact vendors to obtain and confirm ship dates and provide general purchasing support
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Serve as the facilities maintenance coordinator by scheduling repairs, tracking progress, and communicating with internal teams and external service providers
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Act as the primary point of contact for freight and logistics questions from sales and purchasing teams
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Coordinate with freight and duty brokers to ensure smooth transport and compliance
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Manage high volumes of phone calls and emails with accuracy and professionalism
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Prioritize tasks across multiple departments and locations to ensure timely follow through
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Maintain organized records, updates, and communication logs
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Support the VP of Operations with administrative and coordination tasks as needed
Requirements
Skills & Experience
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No prior experience required — full training provided
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Strong computer skills and ability to learn new systems quickly
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Excellent memory retention and ability to track multiple moving parts
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Comfortable making frequent phone calls and managing email communication
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Strong organizational skills and ability to prioritize across departments
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Professional communication and follow through
Physical / Work Requirements
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Ability to work remotely for the majority of the role
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Occasional on site presence required for facility coordination or team needs
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Ability to sit, type, and talk on the phone for extended periods
Additional Information
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Work Environment: Mostly remote; occasional on site support
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Department: Reports directly to the VP of Operations
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Equipment Used: Computer, phone, email systems, internal software tools
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Dress Code: Business casual for onsite visits
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Overtime: Not typically required; may vary based on project needs
What the Company Offers
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Competitive pay: $20–$22/hr
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Generous PTO (vacation, holidays, personal time)
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401(k) with full vesting after 2 years + matching
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Medical, dental, vision, life insurance, HSA/FSA
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Paid short term disability
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Parental leave
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Employee assistance program
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Referral program
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Opportunities for advancement
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Stable company with long employee tenure and strong leadership